Transactions

Chart of Accounts

Inquiries

Consolidation

Reporting

GL⁺ Transactions

Transactions are imported from originating systems

• In Batches via file and scheduled run
• Individually via simple data structure and call

GL⁺ checks for Balanced transactions and holds them in a transactions file

• Complete audit trail of every posting to the General Ledger
• Link back to originating transaction maintained - even if it is not part of the LogiBooks integrated system

Balanced Transactions are posted to accounts by period and postings can be:

• Real Time
• Asynchronous (via data queue)
• Straightforward batch job

Originating transaction can be changed and reimported to GL⁺

• No duplication - Net change is applied
• Makes originating systems easy to use and easy to write

GL⁺ Chart of Accounts

• Double Entry
• or Consolidation Accounts

Plus Management or Statistical Accounts which are not necessarily monetary, and not usually double-entry, for example:

• HeadcountSquare Feet for pro-rating
• Milage/Gasoline Usage for control and analysis

Each account can hold a balance (like Balance Sheet) or just cumulatives - month-to-date and year-to-date figures

Consolidation rules can be specified from direct posting and double-entry accounts into consolidation accounts - though various national standards for consolidation of double-entry accounts may apply

• These consolidation rules make the General Ledger into a real time company "model"
• Rules can be specified individually like a product bill of material or...
• Rules can take advantage of structure in General Ledger coding
• Far more productive than setting up a spreadsheet
• Rules can be established for creating accounts dynamically
• Saves setting up all potential accounts in advance

Balances and Cumulatives are held in period records

• One record for each period
• No record needed if no movement took place in that period
• Limitless history
• New period/year can be opened prior to closing of the old one

Business can carry on as usual while accounts "balance the books"- normal day-to-day transactions, and adjustment journals, late-entry invoices etc., can continue without upsetting the reporting for previous period(s) or even previous accounting years.

GL⁺ Inquiries

Top down enquiries - drill down from balance sheet and/or Profit & Loss account to individual accounts

Review Account balances and cumulatives

• Current
• As at end of any historical period

Drill down to individual Transactions which hit an account

• Complete track back to originating transaction
• Even the Purchase/Sales Order which caused a receipt/issue
• Just keep "expanding" at the screen until origination reached

General Ledger^{+ is} more than just an Accounting System:

• A true business management system
• With real time, up to the minute information.

GL⁺ Posting and Consolidation

Can be as "real time" as you want it - even the consolidation

Can be Asynchronous via advanced data queue technique or conventional batch job

Includes automatic recovery, even if your machine should go down half way through a transaction

GL⁺ Flexible Reporting

Reports specified similar to a spreadsheet

For "rows", or "lines":

• Select Detail or Summary accounts to print
• Range specified where applicable
• Takes advantage of structure in GL coding
• Less tedious than spreadsheets - No change is needed if a new account is inserted in the range

For "columns":

• Include account code and/or description
• Balance, monthly movement or year to date movement
• Debit and Credit columns or Net Value
• Define period or period offset
• Can override default headings
• Can override default edit and formatting rules

A continually developing reporting subsystem which should eliminate the need to download to PC for modeling but...

PC download capability just in case (and for graphical output).