Vendor registration

Vendor Search

Item/Vendor Lists

Order types

Uncoded orders

Open order inquiries & reporting

Goods Receipts

General Ledger Postings

Vendor registration

Extended description handles troublesome long names

Multiple addresses for different purposes

  • Where to order
  • Where to query short delivery
  • Where to send Payment
  • Where to send promotional/advertising correspondence

Purchases from one Vendor may be Billed by another

  • Purchasing via Co-Operatives fully supported
  • Add-on percentages and Order Handling charges

Exceptional Vendor Search facilities

Vendor may be found via

  • Vendor Number
  • any word string in the name or extended name
  • any explicitly specified synonym string

If search criteria is unique, vendor is selected immediately

Non-unique criteria results in list of matches from which to select

Item/Vendor Lists maintained in either direction

All Vendors for an item sorted by preference

Vendor's catalog

  • Vendor's item number as well as yours
  • Unit of measure
  • Prices
    • Prices carry effective and expiry dates
    • Record price changes as notified not on morning they become effective
    • Record limited time pricing associated with campaigns

Vendor and Buyer performance statistics maintained in database

Order types

Posted orders (printed)

  • Purchase Order print easily customized

EDI orders

Automatic Orders (interface from forecasting system)

Handles Miscellaneous Ordering as well as Inventory

Full details including vendors item number may be entered at order time OR..

Frequently ordered items can still be given internal item numbers

Saves continually typing descriptions etc and maintains buying history

Open order inquiries & reporting

Progress chasing

Schedule of orders by Vendor

Purchase commitment reporting

Goods Receipts

Miscellaneous Receipts can be reconciled to purchase order later

Receipts are entered manually or received from a bar code reading system

Defaulted from Purchase Order so only differences need to be keyed

Real world aware...

  • One order ----> Several receipts
  • Several orders ----> One receipt
  • Several Orders ----> Several receipts

Automatic translation from Vendor's Item Number to yours

Exceptional Purchase Order Search facilities

  • Order Number
  • Vendor Number (via Vendor search facilities if necessary)
  • Item Number (via Item search facilities if necessary)
  • Transparent translation of alternate numbers

Goods receipt notes and/or tickets may be printed

Assumption (and conversion) of Unit of Measure where necessary

Optional Receipt into Quarantine (Goods In Holding Area)

  • Receive into Stock in a single transaction OR
  • Separate transaction after inspection to move into stock

Any receipt can be traced back to its originating order(s)

  • Including any internal notes entered by the buyer

Quality Assurance coding of Vendors

General Ledger Postings on receipt

Debit:

  • correct account if specified on Purchase Order or Inventory
  • holding account if not specified on Purchase Order

Credit: Accrued Purchases