Purchasing
Purchase Order Processing
will handle a variety of ordering methods and order types. Purchase orders
can be for stock for registered items, non-stock for standard items, or
for non-registered "special" or one-off items: purchase direct
for sales, for example.
Purchase Order Processing
The Purchase Order Processing module includes
vendor registration, vendor-specific price lists and item coding, order
entry (with a variety of ordering methods and order types), order review
and progress chasing (for long delivery items), and goods receiving.
The vendor system links to the "Cross-system"
facilities for recording the company name and address (including those
troublesome extra-long names), and allows you to record a list of contacts
and telephone numbers, fax numbers, network addresses etc. Multiple addresses
can be held.
Purchase orders can be for stock for registered
items, non-stock for standard items, or for non-registered "special"
or one-off items: purchase direct for sales, for example. Full access
to the product registration system is available from purchase order entry
so that details of new items including vendor's item number can be captured
- this saves you from adding too many uncoded purchases which would end
up with unrecorded stock, no history of previous purchases & prices
etc.
Item and Vendor Price lists can be maintained
in either direction - you can key in a vendor's price list with the vendor's
or manufacturers' item codes, or compare the prices for an item from different
vendors and set a preference code.
Entry of prices at ordering time will
in any case gradually build up a vendor's price list and a history of
price changes.
Previous orders and receipts will also
build up a history of delivery performance. Combined with reason codes
on return transactions (rejected receipts) this will become a performance
monitor for your vendors.
Exception enquiries will show overdue
and expected orders.
The purchasing system has unit conversion
built into it, including the flexibility to define different conversion
units from different vendors - a boxful could be 50 from one supplier
and 100 from another. Price units can also differ - steel for example
is often bought by length but priced by weight.
Goods Receipt functions are also flexible.
They allow you to receive into stock in a single step or to receive into
a holding bay (quarantine stock) for inspection and approval before posting
on to stock. Received items are readily identified for filling back-orders
in the Sales system.
The receipt entry screens will default
to showing the expected items from the purchase order, so that only items
which have been omitted and extra items included will need keying by exception.
Of course, for this to work you need to identify the purchase order number
- and if it is not available on the delivery note there are search facilities
for finding vendor codes, open orders and item codes.
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