Rental
The Rental module includes customer registration
and search facilities.
Rental Order Processing
This module includes three main subdivisions:
Asset or Equipment Registration, Contract handling and Invoicing.
Asset Registration
Comprehensive Make/Model database for
recording equipment by family sub-family, make and model. This includes
the ability to record main equipment with its features as well as attachments
which may be treated as assets in their own right - these attachments
will automatically move with the unit the are attached to, but may be
separated and re-attached, possibly to different main units. This handles
the requirement for vehicle trailers, excavator buckets, etc.
A diary is maintained showing current
locations, past movements, planned movements, bookings, etc for all assets.
Search facilities allow the rental manager or sales staff to determine
where equipment is, when it will be next available, etc.
Contract Handling
Rental orders ("Contracts")
are entered to record the agreed prices and date of issue. These orders,
like other sales orders may then be shipped throug a picking and issue
confirmation process. The rental period defaults to the issue from date/time
to the return date/time, but the system will also handle rental periods
from the customer receipt date/time etc.
Lists of current open contracts are maintained
for each of the various stages of entering, issuing, and returning.
Invoicing
Rentals can be invoiced in advance or
arrears, and returning equipment will automatically review current or
advance invoices and raise creidts if necessary.
There are facilities for reviewing and
approving rental invoices on-line before they are posted through to the
Accounts Receivable system and issued to the customer.
Rental income is posted against the Asset
(and distributed to attached assets if specified). The Equipment system
thus becomes a current asset recording system and an accounting subset
of the General Ledger.
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