Rental

The Rental module includes customer registration and search facilities.

Rental Order Processing

This module includes three main subdivisions: Asset or Equipment Registration, Contract handling and Invoicing.

Asset Registration

Comprehensive Make/Model database for recording equipment by family sub-family, make and model. This includes the ability to record main equipment with its features as well as attachments which may be treated as assets in their own right - these attachments will automatically move with the unit the are attached to, but may be separated and re-attached, possibly to different main units. This handles the requirement for vehicle trailers, excavator buckets, etc.

A diary is maintained showing current locations, past movements, planned movements, bookings, etc for all assets. Search facilities allow the rental manager or sales staff to determine where equipment is, when it will be next available, etc.

Contract Handling

Rental orders ("Contracts") are entered to record the agreed prices and date of issue. These orders, like other sales orders may then be shipped throug a picking and issue confirmation process. The rental period defaults to the issue from date/time to the return date/time, but the system will also handle rental periods from the customer receipt date/time etc.

Lists of current open contracts are maintained for each of the various stages of entering, issuing, and returning.

Invoicing

Rentals can be invoiced in advance or arrears, and returning equipment will automatically review current or advance invoices and raise creidts if necessary.

There are facilities for reviewing and approving rental invoices on-line before they are posted through to the Accounts Receivable system and issued to the customer.

Rental income is posted against the Asset (and distributed to attached assets if specified). The Equipment system thus becomes a current asset recording system and an accounting subset of the General Ledger.